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The ABCD Method for getting things done

December 31, 2010 By Chris Mundy Leave a Comment

This is a simple process for clarifying your thinking for getting things done. It is based on the interrogative questions of Why, What, Who, How, When and Where.

The diagram speaks for itself, I hope you find it useful.

It seems to be designed for capturing ideas and turning them into reality. You can use this for creating a product, a project or anything where an idea needs some clarification of thoughts.

You will notice that there is no copyright on it. I have a piece of paper that came my way and it fitted in with my approach to IT Architecture.

If I can find the people who originally authored this (with your help), I’m happy to acknowledge the ownership rights to the correct individuals or corporations.

The ABCD Method for planning

A full size PDF Version is available here.

Enjoy

Chris

Don’t photocopy personal information at work

September 15, 2010 By Chris Mundy Leave a Comment

Photocopier Hi,

Did you know that there are a lot of photocopiers with hard disks? A lot of businesses usually lease a photocopier so they don’t get left with old equipment, after a couple of years they re-lease a new photocopier. Here’s a couple of questions.

Q. Did you use the photocopier at work?

Q. Did you copy some personal information on the copier, say a bank statement, a tax file number, something that personally identifies you?

Q. Did the business delete the data on the hard disk before they returned the machine?

Q. What happened to machine after the lease and it’s been returned?

Sometimes old photocopiers get re-sold, sometimes they get dismantled, so you have to hope that before it left the business’s premises, someone remembered to erase the hard disk.

Here are two interesting articles that were published earlier this year that should make you think twice about copying your personal information on the business photocopier.

http://www.cbsnews.com/8301-31727_162-20003771-10391695.html http://www.thestar.com/news/gta/article/781567–high-tech-copy-machines-a-gold-mine-for-data-thieves

Think again before you use the copier at work.

Have you seen Everlater?

March 26, 2010 By Chris Mundy Leave a Comment

I am currently trying out Everlater. If you want to see (follow) my first trip go to http://www.everlater.com/thetoff/checking-out-south-east-asia

It allows you to record trip details, add photos, notes, show the map where you’ve been (going).

It allows you to update your Facebook profile informing your friends of what you are doing.

Check out Everlater today!

Chris

Do not call (Australia Only)

March 9, 2010 By Chris Mundy Leave a Comment

If you’re an Australian and have difficulties with Telemarketers, there is a register where you can enter your home phone number or or mobile number to stop telemarketers calling you.

This is designed to stop marketing companies, however you will receive calls from Charities, (personally I don’t have a problem with this)

To find out how to register go to: http://www.donotcall.gov.au

Registrations only last for three years from the date you registered. After that your numbers are automatically removed from the Register and you may start receiving telemarketing calls again.

Communications Overload

February 24, 2010 By Chris Mundy Leave a Comment

I came across this article recently that talked about information overload.  It is from Harvard Business Website.

There is certainly a lot of that going around. I remember working for a large government organisation and the email went off like the old ticker tape machines.

It was nice to know that everyone thought you were important to know what was happening or whether you were a stakeholder in the project however I had to devise a strategy of managing the messages.

The organisation helped by supplying an email cataloging tool, however, at the end of the day it came down to me.

To help in understanding information overload in an organisation, its best to diagram the information channels. The diagram below is great way to get a snap shot of the information channels.

What is clear in the diagram below is the reliance on email as a channel for delivering information. That’s an issue. You can guarantee there are a lot of emails not being read.

To make matters worse you’ll find that users will be scan reading their information (see Jakob Neilson’s article from useit.com)

So if there is someone who has an axe to grind by writing 5 page scrollable email, it ain’t going to get fully digested.

For organisations preparing a diagram like the one below, this allows everyone to start a conversation about  the current status of their communication channels and the overload that occurs and start considering strategies to minimise the overload.

In the diagram below its obvious that too much is sent down the email channels. There would be a lot of scan reading occurring due to the overuse of that channel.

The thing to do would be review the overloaded  channel and find a way to minimise all non-essential communications.

I hope you find this useful.

Chris

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